Privacy Policy
Icyeza Foundation (Fundacja Icyeza)
Last updated: 16 October 2026
At Icyeza Foundation, we respect your privacy and are committed to protecting your personal information.
As a cultural and community-focused foundation based in Warsaw, Poland, we work to preserve and promote Rwandan and African heritage through traditional dance, cultural education, community engagement, and collaborative projects.
This Privacy Policy explains how we collect, use, store, and protect personal data when you visit our website, contact us, participate in our activities, or engage with our programmes.
We process personal data in accordance with the General Data Protection Regulation (EU) 2016/679 (GDPR), applicable Polish data protection laws, and other relevant legal requirements.
1. Who We Are
The data controller responsible for processing your personal information is:
Icyeza Foundation (Fundacja Icyeza)
Location: Warsaw, Poland
Tax Identification Number (NIP): 9512646425
Website: https://fundacjaicyeza.org/
Email: balleticyezapolska@gmail.com
Phone / WhatsApp: +48 577 818 745
Contact hours: Monday to Friday, 10:00–18:00 Central European Time (CET/CEST, as applicable)
For privacy-related questions or requests concerning your personal data, please contact us using the email address above.
2. Information We Collect
Depending on how you interact with our website and services, we may collect the following categories of personal information.
Information you provide directly
Your full name
Email address
Telephone number
Information included in contact forms or messages
Booking requests and event enquiries
Information provided when applying to volunteer, collaborate, or participate in our programmes
Other information you voluntarily share with us
Information collected automatically
When you visit our website, certain technical information may be processed, including:
IP address
Browser type and device information
Pages visited and website interaction data
Cookies and similar technologies
Technical information required for website security and functionality
The information collected depends on the website features and services you use.
3. How We Use Your Information
We process personal information only where there is a legitimate and lawful purpose.
Your information may be used to:
Respond to enquiries, questions, and requests
Manage bookings for cultural performances and events
Coordinate workshops, educational activities, and community programmes
Communicate with volunteers, participants, partners, and supporters
Organise foundation activities and collaborations
Maintain and improve our website
Protect our website against misuse, spam, and security threats
Fulfil applicable legal, accounting, and administrative obligations
Send optional updates or communications where you have given the necessary consent or another lawful basis applies
We do not sell your personal information.
4. Legal Basis for Processing Personal Data
Under Article 6 of the GDPR, we process personal data on one or more of the following legal grounds:
Consent — Article 6(1)(a)
Where you voluntarily agree to specific processing activities, such as receiving optional communications or allowing non-essential cookies.
Contractual necessity — Article 6(1)(b)
Where processing is necessary to arrange or fulfil a booking, agreement, or service you have requested, including steps taken before entering into a contract.
Legal obligation — Article 6(1)(c)
Where we must retain or process information to comply with applicable laws, including accounting and recordkeeping requirements.
Legitimate interests — Article 6(1)(f)
Where processing is necessary for legitimate purposes, such as responding to general enquiries, maintaining website security, and administering foundation activities, provided these interests do not override your fundamental rights and freedoms.
5. Contact Forms and Communications
When you contact Icyeza Foundation through our website, email, telephone, or WhatsApp, we process the information you provide to respond to your enquiry.
This may include your name, contact details, message, and any relevant information concerning your request.
We use this information only for appropriate communication, administrative, and organisational purposes.
Please avoid submitting sensitive personal information through our contact forms unless it is necessary and we have provided an appropriate way to collect it securely.
6. Cookies and Website Technologies
Our website uses cookies and similar technologies to support its functionality and, where enabled, improve the visitor experience.
These technologies may include:
Essential cookies: Required for core website functions, security, and storing privacy preferences.
Preference cookies: Used to remember selected website settings.
Analytics cookies: Used, where enabled, to understand website usage and improve performance.
Marketing cookies: Used only where relevant technologies are enabled and the required consent has been obtained.
Non-essential cookies are used only where permitted by applicable law, including where the visitor has provided valid consent.
You can manage or withdraw your cookie preferences using the cookie consent controls available on our website.
You may also manage cookies through your browser settings.
7. Sharing Your Information
We may share personal information with trusted service providers where necessary to operate our website or carry out foundation activities.
These may include:
Website hosting and technical support providers
Email and communication service providers
Booking and event administration providers
Payment processors, where applicable
Professional advisers and public authorities where legally required
We share only the information necessary for the relevant purpose and require appropriate safeguards where applicable.
We do not sell or rent personal information to third parties for their independent marketing purposes.
8. International Data Transfers
Some third-party technology and communication providers may process personal data outside the European Economic Area (EEA).
Where personal data is transferred internationally, we take steps to ensure that an appropriate legal transfer mechanism and safeguards are in place, as required by Chapter V of the GDPR.
These may include European Commission adequacy decisions or approved Standard Contractual Clauses, where applicable.
9. How Long We Keep Your Information
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected or to comply with applicable legal requirements.
Retention periods depend on the type of information and the purpose of processing.
For example:
General enquiries are retained for as long as reasonably necessary to manage the communication and any related follow-up.
Booking and contractual records may be retained for the duration of the relationship and any applicable statutory limitation or recordkeeping period.
Financial records are retained for the period required under applicable Polish law.
Information processed on the basis of consent is retained until consent is withdrawn or the relevant processing purpose ends, unless another lawful basis requires continued retention.
When personal information is no longer required, it will be securely deleted or anonymised, subject to applicable legal obligations.
10. Your Data Protection Rights
Under the GDPR, you may have the right to:
Access: Request confirmation of whether we process your personal data and obtain a copy.
Rectification: Request correction of inaccurate or incomplete information.
Erasure: Request deletion of personal data where the legal conditions are met.
Restriction: Request that we limit certain processing activities.
Data portability: Receive certain personal data in a structured, commonly used, machine-readable format.
Objection: Object to processing based on legitimate interests and to direct marketing.
Withdraw consent: Withdraw previously given consent at any time without affecting the lawfulness of processing carried out before withdrawal.
Lodge a complaint: Contact the competent data protection supervisory authority if you believe your rights have been violated.
To exercise your rights, please contact:
We will respond within the time limits established by applicable data protection law, generally within one month of receiving a valid request.
11. Photographs, Videos, and Cultural Events
As a cultural foundation, Icyeza Foundation organises and participates in performances, workshops, community gatherings, and educational activities.
Photographs and video recordings may be taken during these activities for documentation, communication, and promotion of our cultural mission.
Where images or recordings identify individuals, we process them in accordance with applicable data protection and image rights requirements.
Where consent or another specific legal permission is required, we will obtain it before the relevant use.
We take particular care when processing images or personal information relating to children and young participants.
Individuals with concerns about photographs or recordings may contact us using the details provided in this policy.
12. Children’s Privacy
Some of our cultural and educational activities may involve children and young people.
We recognise the importance of protecting children’s personal information and apply appropriate safeguards.
Where legally required, we obtain consent or authorisation from a parent or legal guardian before collecting, processing, or publishing personal information relating to a child.
We do not knowingly collect unnecessary personal information from children through our website.
13. Data Security
We take reasonable technical and organisational measures to protect personal data against unauthorised access, accidental loss, alteration, disclosure, or destruction.
These measures may include appropriate access controls, secure website connections, software maintenance, and restricted access to personal information.
Although we work to protect your data, no method of internet transmission or electronic storage can be guaranteed to be completely secure.
14. External Websites and Social Media
Our website may contain links to third-party websites, social media platforms, and external services.
When you follow these links, your information may be processed under the privacy policies of those third parties.
Icyeza Foundation is not responsible for the privacy practices of independently operated external websites.
We encourage visitors to review the relevant privacy policies before providing personal information.
15. Changes to This Privacy Policy
We may update this Privacy Policy to reflect changes in our website, activities, legal obligations, or data processing practices.
The latest version will be published on this page, together with its updated revision date.
Where required by law, we will provide additional notice or obtain renewed consent before implementing relevant changes.
16. Contact Us
If you have questions about this Privacy Policy, how we handle personal data, or wish to exercise your data protection rights, please contact us.
Icyeza Foundation (Fundacja Icyeza)
Location: Warsaw, Poland
Phone / WhatsApp: +48 577 818 745
Office contact hours: Monday to Friday, 10:00–18:00 CET/CEST
Email: balleticyezapolska@gmail.com
Website: https://fundacjaicyeza.org/
We are committed to handling privacy-related enquiries responsibly and respectfully.